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How to construct an effective to do list ? | The four quadrant to do list


A to-do list is nothing but a written piece of what you have on your plate on that particular day to accomplish. It is important to have a to-do list in hand when you are setting out to start your day.

A to-do list helps you organize your day and helps you keep track of the tasks completed. It also makes sure that you did not miss out on any important tasks.

A to-do list might be of great help. But, sometimes it can also be burdening you will numerous tasks. It might also make you feel overwhelming. When you a long list of items in a row for you to complete, most of the time you will feel drained out just by seeing the to-do list.

Most of the time, we tend to add tasks that are of no value to our to-do list. We also strive hard to get all of our tasks crossed. This will consume a lot of energy and time.

Instead, of having a lot of unwanted things to do. It is always better to do less important things. This is where the four-quadrant to-do list comes into the picture



Urgent & important -  The tasks which require the most priority and attention. It also includes some immediate requests from others.

Not urgent & important -  The tasks that don't require your immediate attention. This is the place where you put your personal important tasks. These tasks might move on in your pace of work.

Urgent & Not important -  These includes some of the tasks you are given by others to immediately complete. Some mails and reports. Your meetings and calls. You might want to put down all the things that want your attention but is not important to you.

Not urgent & not important -  These tasks are your real-time suckers. These are the tasks of least importance and least urgent. Something you want to do for fun like shopping or watching a movie.

This is an effective to-do list that helps you to sort of easily the items/tasks that require most concentration. You might want to complete urgent tasks first and then move on to the rest of the quadrants.

Instead of bombarding yourself with a huge task list. This simple quadrant will help you organize your tasks and complete the most important ones first. 

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