A to-do list is
nothing but a written piece of what you have on your plate on that particular
day to accomplish. It is important to have a to-do list in hand when you are
setting out to start your day.
A to-do list helps
you organize your day and helps you keep track of the tasks completed. It also
makes sure that you did not miss out on any important tasks.
A to-do list might
be of great help. But, sometimes it can also be burdening you will numerous
tasks. It might also make you feel overwhelming. When you a long list of items
in a row for you to complete, most of the time you will feel drained out just by
seeing the to-do list.
Most of the time, we
tend to add tasks that are of no value to our to-do list. We also strive hard
to get all of our tasks crossed. This will consume a lot of energy and
time.
Instead, of having a
lot of unwanted things to do. It is always better to do less important
things. This is where the four-quadrant to-do list comes into the picture
Urgent & important - The tasks which require the most priority and
attention. It also includes some immediate requests from others.
Not urgent & important - The tasks that don't require your immediate
attention. This is the place where you put your personal important tasks. These
tasks might move on in your pace of work.
Urgent & Not important - These includes some of the tasks you are
given by others to immediately complete. Some mails and reports. Your meetings
and calls. You might want to put down all the things that want your attention
but is not important to you.
Not urgent & not important - These tasks are your real-time suckers. These
are the tasks of least importance and least urgent. Something you want to do
for fun like shopping or watching a movie.
This is an effective
to-do list that helps you to sort of easily the items/tasks that require most
concentration. You might want to complete urgent tasks first and then move on
to the rest of the quadrants.
Instead of
bombarding yourself with a huge task list. This simple quadrant will help you
organize your tasks and complete the most important ones first.
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